The Gathering of the Fellowship Tolkien Fan Community




We are always looking for volunteers! As we get closer to the event, we find that our needs are very clear.
This "Bulletin Board" provides you with a list of volunteer positions that we need to fill:




Needed Committee Volunteers!

Please reply to ed.rodrigues@gatheringofthefellowship.org.

Position
 Duties
 Required Experience
 You will receive...
Audio/Visual Specialist
 Will look after all A/V needs before and during the event; will liaze with A/V contractor.
 Technical experience preferred, good organizational skills.
 Attending Registration, VIP Reception
Hospitality Coordinator
 Will manage the Houses of Healing room (convention committee HQ) and the volunteers needed to man it; will handle information requests, special needs, etc.
 Friendly, outgoing, local & knows the Toronto area, good manager, with excellent people skills.
Attending Registration, VIP Reception
Green Room Manager
 Will manage the "Green Room", where guests and presenters will lounge and snack between programming sessions. While in the room can not enjoy much of the event.
 Experience and references REQUIRED, hospitality skills necessary.
 Attending Registration, VIP Reception, Mithrandir's Picnic, Gathering Banquet, Movie Marathon
Autographs Coordinator
 Will manage the autograph table and queue system, cooperating with security and guest liaisons.
 Experience and references REQUIRED, good organizational skills. Attending Registration, VIP Reception
Archivist
 Will be responsible for video/audio recording of programming, and session transcripts as well. Official Event Photographer. Will manage a staff of volunteers to handle all of the programming. Will assist in  officially documenting event afterwards.
 		Videography and photography experience and references REQUIRED, good managerial skills.
 Attending Registration, VIP Reception, Mithrandir's Picnic, Gathering Banquet, Movie Marathon
Prizes Coordinator
 Will be responsible for managing donated items and distributing them as necessary to programming sessions to be given away as prizes.
 No experience required; good organizational skills. Attending Registration, VIP Reception
Logistics Coordinator
 Will be in charge of Set-up (all day Friday, June 30) and Tear-down (evening and night of Monday, July 3); will manage the set-up and tear-down volunteer crew. Will not be able to attend the Banquet.
 Management experience required, must be able to work within a strict timetable.
 Attending Registration, VIP Reception, Mithrandir's Picnic, Movie Marathon
On-site Registration Coordinator
 Will look after on-site registration, coordinating a team of volunteers; will work with Registration Coordinator. Will be responsible for handing out pre-registration packages and selling same-day tickets.
Experience and references REQUIRED, good managerial and  organizational skills, excellent customer service skills, sales experience.
 		Attending Registration, VIP Reception, Mithrandir's Picnic, Movie Marathon
Program Book Editor
 Will produce the Program Book, editing articles, handling layout, liaising with printers as necessary.
Experience and references REQUIRED, good organizational skills. Attending Registration, VIP Reception
Vendor Coordinator
 Will manage/liaison with vendors. Some pre-event selling of booths/tables may be required.
Experience preferred dealing with vendors/exhibitors, local person preferred, some experience with Canada Customs preferred, references required.
 Attending Registration, VIP Reception
Gathering Store Manager
 Will manage the Gathering's merchandise store/booth, making sales, keeping track of inventory.
 Experience and references REQUIRED, good managerial and  organizational skills, excellent customer service skills, sales experience. Attending Registration, VIP Reception, Mithrandir's Picnic, Movie Marathon









Needed Volunteers!

Please reply to volunteers@gatheringofthefellowship.org.

Job
 Duties
 Required Experience
 You will receive...
Room Managers
 Will look after individual programming rooms on a shift basis, dealing with queues, preparing room for sessions, clean-up, managing attendees, liaising with A/V coordinator and guest liaisons as necessary. Experience and references REQUIRED, good organizational skills. Reimbursement for Attending Registration based on hours worked.
Guest Liaisons
 Will accompany assigned guest(s) and lead them to scheduled programming, will make guest(s) comfortable, may be required to attend programming in line with guest preferences. Experience and references REQUIRED.
 Attending Registration, VIP Reception, Mithrandir's Picnic, Gathering Banquet, Movie Marathon
Airport Drivers
 Will pick-up and drop-off guests at Toronto's Pearson airport and drop-off at the Sheraton Centre Hotel. Driver's license, local driving knowledge required, responsible, references REQUIRED.
 Reimbursement for Attending Registration based on hours worked, and minimal fuel allowance.
Security Volunteers
 Will assist hired security with event security; will handle check-points (checking badges), art gallery security, vendor room, orderly conduct at autograph line and other queues, will enforce session recording rules, and will ensure security of guests. Will take direction from Security chief, and project a friendly but firm force during the event. Previous convention security experience, and/or professional security experience and/or law enforcement experience and references REQUIRED.
 Reimbursement for Attending Registration based on hours worked.
General Set-up and Tear-down Crew
 Will set-up and tear-down convention decorations, etc. Must be available for Friday set-up and Monday night tear-down (perhaps during and following banquet). May be required to do some heavy lifting, climbing ladders, hanging decorations, etc. No experience necessary.
 Reimbursement for Attending Registration based on hours worked.
Registration Crew
 Will handle registration duties - handing out pre-registration packets, taking payments, answering questions, filing, etc., on a shift basis.
 Cashier experience, administrative experience, good customer service skills.
 Reimbursement for Attending Registration based on hours worked.
Miscellaneous Volunteers
 Will handle various duties, filling in where needed. Previous convention volunteer experience required.
 Reimbursement for Attending Registration based on hours worked.















TBA = "To Be Announced"
Please note: Committee positions shown without names are not necessarily unfilled.
2006 Convention Planning Committee

Head
 Edward Rodrigues
 ed.rodrigues@gatheringofthefellowship.org
Finance/Budget Manager
 Edward Rodrigues
 ed.rodrigues@gatheringofthefellowship.org
Registration Subcommittee

Head, Pre-registration
 Edward Rodrigues
 registration@gatheringofthefellowship.org
On-site Registration
 TBA
Volunteer Coordinator
 Alexandra Saunders
 volunteers@gatheringofthefellowship.org
Programming Subcommittee

Head
 Anthony S. Burdge & Jessica Burke
 programming@gatheringofthefellowship.org
Guests Hospitality
 Donna Maloney
 guest-relations@gatheringofthefellowship.org
Green Room Manager
 TBA
Audio/Visual Specialist
 TBA
Autograph Coordinator
 TBA
Archivist
 TBA
Charity Auction
 Susan M. Raybourne
 auction@gatheringofthefellowship.org
Prizes Coordinator
 TBA
Master of Ceremonies
 Cliff Broadway
Security Chief
 TBA
Hospitality Coordinator TBA
Vendor Coordinator
 TBA
 vendors@gatheringofthefellowship.org
Logisitics Coordinator
 TBA
Galleries Coordinator
 Chuck and Cathleen Thayer galleries@gatheringofthefellowship.org
Sponsorships and Advertising Subcommittee

Head
 Edward Rodrigues
 sponsorship@gatheringofthefellowship.org
Program Book
 TBA
Advertising Manager
 Edward Rodrigues
 advertising@gatheringofthefellowship.org
Promotions & Media
 Diane Rooney publicity@gatheringofthefellowship.org
Webmaster
 Edward Rodrigues
 webmaster@gatheringofthefellowship.org
Message Board
 Colleen Nyssen
 cnyssen@execulink.com
Decoration Coordinator
 TBA
Banquet & Mithrandir's Picnic Subcommittee

Head
 Polly Grabecki & Nancy Grandison

Picnic Coordinator
 Kathy Main
Masquerade Coordinator
 Daniel Gauthier
 masquerade@gatheringofthefellowship.org
Weapons Master
 TBA
LOTR on Stage Liaison Melanie Bolen
 melanie.bolen@yahoo.com
Movie Marathon
 Burgess Marskell

Would you like to volunteer for the Gathering of the Fellowship?
If you volunteer, you will receive the following:

General Volunteer

General volunteers will receive, as an incentive, a discount on their Convention Registration for the number of hours they work, according to the following rules:
  • Any time volunteered during Set-up or Tear-down = 20% off
  • 1 to 5 hours volunteered on Event days = 30% off
  • 5 to 8 hours volunteered on Event days = 50% off
  • 8 to 12 hours volunteered on Event days = 75% off
  • More than 12 hours volunteered on Event days = 100% off + a commemorative gift
  • All volunteers will receive a GOTF Staff t-shirt
  • All volunteers must sign a GOTF Volunteer Agreement letter prior to putting in their hours; unfortunately, volunteer work done before the Event days will not qualify for Registration discounts.
Registration Credits will be paid to each volunteer following the Convention, based on confirmed hours volunteered. In other words, all volunteers must initially purchase their full Attending Registrations to be reimbursed following the event.

Special event tickets (i.e. the Banquet, the LOTR on Stage, the Movie Marathon, Mithrandir's Picnic) must be purchased at their regular price in order to volunteer at these specific events; however, hours put in by volunteers at these special events will also qualify for Registration discounts.

If you would like to volunteer, please fill out the following information and then press SUBMIT.
Fields marked with an asterisk (*) are required.

Name
 *
Email Address
 *
Location (City, State/Province, Country)
Telephone
 *
GOTF Registration Number
Please list some of your skills
and previous experience.
Please tell us what area you would prefer to volunteer for.
On which days will you be in Toronto and available?




If you have any questions, please contact Alexandra Saunders, the Volunteer Coordinator
at volunteers@gatheringofthefellowship.org.

You may also join the gotf_volunteers Yahoo Group!



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